Migrated lists: settings in Topicbox
To help explain what the Topicbox settings are and how they relate to Listbox settings you are familiar with, this guide explores how a list migrated from Listbox now looks in Topicbox.
Note: Only discussion forum lists can be migrated.
Find and edit the settings for a group in Topicbox by logging in, navigating to the group and using the settings link in the right hand side bar.
Group Name: List Name
Group Description: List Name
Who can see this group exists:
- Public : List policies / Subscriber archive was "public"
- Member-only : List policies / Subscriber archive wasn't public ("private" or "no archive")
A public group is visible to the world. Topicbox embraces discoverability. That is, the ability to have a group directory for your organization: it shows what groups are available for people to find for themselves and request to join.
If you want to have a group that is only available to the members of your organization, then adjust this setting to "member-only".
Can people add themselves to this group without an invitation:
- Yes : List policies / Subscriber policy was set to "anyone can join"
- Requires approval : List policies / Subscriber policy was set to "Listowner approval required"
If you want groups to be accessible only by an invite from a group admin, you can set your group add setting to "no".
Who can view this group's membership:
You can choose to make the group membership visible to its members, or to anyone who can see the group (which may be the world, if the group's existence is public).
Who can view the archive of messages sent to this group:
- Anyone who can see this group: List policies / Subscriber archive was "public"
- Member-only : List policies / Subscriber archive = not public ("private" or "no archive")
If set to "anyone", then the full set of discussions may be viewed on the web by anyone without needing a Topicbox login, if the group's existence is public.
You can choose to make the archive only visible to group administrators and moderators.
Who can send to this group:
- Owners : Message Policies / How will messages be sent was "composer only" or "composer + email"
- Members : Message Policies / How will messages be sent was "subscribers" AND mail from non-subscribers wasn't unrestricted.
- Anyone in the world : Message Policies / Mail from non-subscribers was "unrestricted"
- All messages : Message Policies / Mail from subscribers was set to moderate subscribers' messages AND non-subscriber messages weren't being discarded.
- Messages from non-members only : Message Policies / Mail from subscribers was unmoderated AND all non-subscriber messages were held for review
- No moderation : Message Policies / Mail from subscribers was unmoderated AND non-subscriber messages were discarded or unrestricted.
If a non-member sends a message to a group that has moderation switched off, their message will be silently rejected. It can still be seen in the For Review dashboard, once the "show rejected messages" filter is enabled.
Topicbox doesn't have an explicit policy set for controlling what happens to non-member messages. They are either passed through to the list (if sending is public and no moderation is in place), moderated (if sending is public, and moderation is enabled for all or non-member messages), or discarded (if sending is member-only or owner-only).
- Sender : Message formatting / Reply-To was "message sender"
- Group : Message formatting / Reply-To was "the list", "autoreply address" or "other"
- Owners : Message formatting / Reply-To was "the list owners"
There is no equivalent functionality in Topicbox at this time for autoreplies or replying to a designated other address.
- Group : Message Formatting / From was "the list"
- Original author : Message Formatting / From was "message sender" or "other"
There is no equivalent functionality in Topicbox at this time for sending from a designated other address.
- Recipient : Message Formatting / To was "the recipient"
- Group : Message Formatting / To was "the list"
Subject prefix: Formatting / Start Subject with tagging text
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